Legal Assistant – Full-Time, Indianapolis, IN (Transactional and Litigation)
Krieg DeVault is seeking an experienced Legal Administrative Assistant to work with our Transactional and Litigation practice who wishes to continue their career in a highly professional environment which inspires teamwork and collaboration. This position will work in our downtown Indianapolis office with other talented individuals who share a passion for doing great work in the best interest of our clients. This position provides support in a very fast paced, always changing environment. The successful candidate will be self-motivated with a hands-on, positive, "can-do" approach with a desire to think creatively to identify and implement proactive solutions.
Essential Job Duties:
- Manage traditional administrative needs of multiple attorneys;
- Provide legal administrative support for transactional and litigation work;
- Prepare highly confidential documents such as agreements, contracts, correspondence, memoranda communications to clients;
- Opens new files, request conflicts of interest checks and maintain client and general files;
- Manage attorney calendars;
- Provide litigation support through court filings, managing case files, preparing legal documents;
- Provide organizational assistance with meetings, billings, travel and maintaining calendars;
- Proactively ensure legal team is prepared with necessary materials for meetings and depositions;
- Provide marketing assistance by managing alerts, updates, creating PowerPoints and spreadsheets;
- Demonstrate good judgment and professionalism, and exhibit flexibility and versatility to provide support;
- Demonstrate strong reasoning and resolution skills;
- Perform special projects as required to increase the professional effectiveness and efficiency of the legal team.
Minimum Requirements:
- Minimum of three years of experience as a legal assistant with at least one year of litigation experience;
- Minimum of a high school diploma;
- Mastery of Microsoft Word – including creating and manipulating styles, using keyboard shortcuts, auto-numbering paragraphs, hyperlinking to other documents, creating tables of contents, tables of authorities, footnotes, and tables;
- Mastery of Microsoft Outlook, including managing multiple attorney calendars;
- Significant experience with Microsoft Excel – including knowing how to sum a column of numbers, hide and display columns and rows, do custom sorts and filters, and average a column of numbers;
- Significant experience with Adobe Acrobat Professional – including the ability to rearrange pages, link to other PDF's and websites, manage passwords/security, insert pages, create signature stamps, add footers and headers, create bookmarks, and combine several PDFs into a single portfolio;
- Significant experience with Microsoft PowerPoint – including inserting pictures and video, creating templates, rearranging slides;
- Knowledge of the Federal Court ECF system and experience filing pleadings;
- Knowledge of the Indiana electronic court filing system;
- Experience with a server-based document management system - I-Manage/File Site would be a plus;
- Able to type from dictation.
EEO Policy: It is the policy of Krieg DeVault LLP that an individual’s race, color, religion, sex, disability, sexual orientation, gender identity, U.S. military veteran status, national origin, age, genetic information, family status, or other characteristics protected by law are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
E-Verify: Krieg DeVault LLP participates in the federal government’s E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the U.S. Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization.
Office Coordinator/Receptionist – Full-Time, Carmel, IN
Kreig DeVault, LLP is seeking a professional and detail-oriented Office Coordinator/Receptionist to join our dynamic team at our Carmel, Indiana location. This dual-role position is central to ensuring the smooth operation of our office and creating a welcoming environment for clients, visitors, and firm personnel. The ideal candidate is organized, proactive, and thrives in a fast-paced, high-stakes environment. The successful candidate will be self-motivated with a hands-on, positive, "can-do" approach with a desire to think creatively to identify and implement proactive solutions. Our firm is committed to fostering a supportive and inclusive workplace culture. This role requires physical presence in the office during standard business hours, with occasional flexibility for early morning or evening events.
Office Coordination Duties:
- Office Operations: Coordinate with property management, maintenance providers, and firm management to address office needs and resolve issues promptly.
- Oversee inventory and replenishment of office and kitchen supplies, ensuring availability at all times.
- Day-to-Day Maintenance: Monitor the office environment to ensure it remains clean, organized, and functional. Execute and maintain daily cleanliness and operations standards for all public areas, conference facilities, and hoteling office spaces.
- Event Coordination: Support the planning and execution of office events, client receptions, and staff meetings.
- Safety and Compliance: Assist in enforcing workplace safety protocols and reporting any hazards or incidents.
- Space Management: Manage office layout through office and workstation setups and moves to accommodate new hires or reorganizations.
- General Support: Provide general and legal administrative overflow support. Participate in and support special projects supporting other internal business units.
- Audio/Visual: Provide first line support for audio/visual equipment troubleshooting for conference facilities. Obtain and maintain proficiency on the technical uses of a/v equipment. Train all office personnel in the use of a/v equipment.
Receptionist Duties:
- Front Desk Management: Serve as the first point of contact for clients, guests, and vendors, ensuring a professional and friendly reception experience.
- Call Handling: Manage a multi-line phone system by screening, routing, and prioritizing calls effectively.
- Visitor Coordination: Greet and register visitors, ensuring compliance with firm security protocols.
- Meeting Support: Schedule, prepare, and maintain conference rooms for client meetings and internal use, including arranging technology and refreshments as needed.
- Mail and Deliveries: Coordinate with onsite facilities vendor to receive, sort, and distribute incoming mail and packages; coordinate outgoing mail and courier services.
Minimum Requirements:
- High school diploma or equivalent required.
- 3+ years of experience in an administrative, receptionist or administrative role, preferably in a law firm or professional services environment.
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Tech savvy with the ability and desire to learn new technologies.
- Ability to problem solve, work and think independently.
- Exceptional communication, interpersonal, and organizational skills with a keen attention to detail.
- Ability to maintain confidentiality, prioritize tasks, and manage time effectively in a client-facing role.
EEO Policy: It is the policy of Krieg DeVault LLP that an individual’s race, color, religion, sex, disability, sexual orientation, gender identity, U.S. military veteran status, national origin, age, genetic information, family status, or other characteristics protected by law are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
E-Verify: Krieg DeVault LLP participates in the federal government’s E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the U.S. Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization.